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Friday: November 30, 2012 |
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Omtool, Ltd. Law Firms Seize Control of the Secure Electronic Delivery and Management of Hardcopy Documents with AccuRoute LE New Omtool Software System Fulfills Promise of Multifunction Devices by Enabling Automatic Document Management Profiling, Cost Recovery Tracking and Enhanced “Scan-to” Functionality NEW YORK, Jan. 27, 2003 – Millions of hardcopy legal documents are created each day, and integrating them into increasingly electronic workflows has proven to be exceptionally complex. To overcome this challenge, Omtool, Ltd. (NASDAQ: OMTLD), a leading provider of document delivery and management software systems, today announced the launch of AccuRoute™ Legal Edition (LE). With the press of a button at a Xerox Document Centre equipped with AccuRoute LE, law office attorneys and staff can now automatically and securely scan, profile and store hardcopy documents into resident document management systems (DMS) while simultaneously delivering the document to pre-selected email, secure email, fax and remote printer destinations. All scanned activity can also be automatically logged for client-related cost recovery and tracked to provide detailed audit trails, which is critical for documents such as contracts, case files, motions, corporate records and all other legal and business-related material. AccuRoute Legal Edition (LE) is being unveiled today at the LegalTech New York conference at the Hilton New York Hotel. Demonstrations will be available at booth #324 throughout the conference, which runs from January 27-29. AccuRoute LE is the newest addition to Omtool’s proven line of legal software systems, which includes Genifax™ Legal Edition enterprise fax and the Genidocs™ Legal Edition secure email system. Like Genidocs LE and Genifax LE, AccuRoute LE integrates with and dramatically expands the security and functionality of leading legal hardware and software solutions from CMS Open, Elite, Hummingbird, IBM, iManage, Interface, Microsoft, Novell, Oracle, SAP, WORLDOX and Xerox. The AccuRoute LE system is distinguished by its utility and end-user simplicity. AccuRoute LE does not require law office users to learn new workflows because its intuitive functionality works within the context of existing legal information management and delivery processes such as copying, scanning, cost recovery and DMS profiling and archiving. AccuRoute LE also eliminates productivity problems that may arise from multifunction device usage, such as logjams that occur when users need to stand at the multifunction device, pick through multiple menus, type in destination address after address and conduct multiple, separate scans for each delivery channel. Instead, law office users simply create an AccuRoute cover page at their desktop (which is encoded with routing instructions), print it, place it on top of the hardcopy document(s) and scan it at the Document Centre. Immediately, the hardcopy is converted into an electronic file for email, secure email and fax delivery, as well as DMS profiling and remote printing. For example, a copy of a signed contract can be profiled directly into a firm’s resident DMS, encrypted and securely emailed to the client, printed at the managing partner’s remote printer and faxed to a government agency – all with the press of a button. Moreover, multiple cover pages can be created, paired with corresponding documents, stacked together and scanned to streamline document distribution and management even further. Cover pages can even be reused. “AccuRoute helps end the nonstop routine of photocopying and physically distributing contracts, memos, case files and reports,” said Michael Sheehy, executive vice president of worldwide sales and marketing for Omtool. “Now documents can be captured once, stored centrally and electronically routed simultaneously to anyone in any communication, storage or tracking channel required. This legal-centric workflow, which seizes control of paper while keeping existing legal processes intact, is a vital addition to any law firm utilizing multifunction devices.” Even though AccuRoute extends the features and benefits of the Document Centre, it actually decreases the complexity of the hardcopy-to-electronic file process. In two easy steps, law office users can scan-and-send hardcopies to single or multiple recipients, profile to document management systems, conduct remote printing and track scanned activity for cost recovery and client matter bill-back: Step One: Desktop-based cover page creation The law office user creates and prints a routing cover sheet at the desktop with AccuRoute's cover page generator. AccuRoute moves the Document Centre's user interface to the desktop for a more convenient and feature-rich environment that frees the Document Centre for use by others. The cover page generator provides access to native DMS profile screens, cost recovery and client matter input screens, local and intranet address books and offers a clear and easy way to add notations, metadata and other information such as memos to the cover page. Step Two: Document Centre scanning After the cover page is created, it is printed, placed on top of the hardcopy document and scanned. Automatically, the document is delivered to the recipient(s), printers and storage previously selected. At this time, client matter information for cost recovery tracking is executed as well. “With AccuRoute LE, worries over non-intuitive workflows that demand intense training and convoluted steps are gone,” continued Sheehy. “Multifunction devices are gaining a strong foothold in law offices because paper remains an integral part of the law office workflow. And now law firms have a simple way to insert physical documents into the electronic workflow for custom delivery, profiling, versioning, user management and archiving.” Key features and benefits AccuRoute LE enables law firm users to benefit from features and options that: •Enhance legal workflows instead of recreating them •Add cost recovery to scanning activities •Improve productivity •Maintain security and compliance with regulatory policies •Make document management systems more integral to existing workflows •Are fast, easy and intuitive to use A fully-functioned AccuRoute Legal Edition system includes both Fax and Secure Email component software, which are integrated on two server platforms. It also includes AccuRoute Desktop software, which includes the AccuRoute cover page generator and cost recovery software compatibility. Finally, Xerox FlowPort™ component software and necessary network fax modem hardware is included in the system. Omtool is a premier member of Xerox’s Business Partner Program, which is designed to expand Xerox’s distribution capabilities in new market segments. Omtool works with Xerox office sales specialists to sell and support this new software system. AccuRoute LE is available through the Xerox direct sales force. To learn more about AccuRoute LE and the other legal software systems available from Omtool, or to join the company’s mailing list to stay up-to-date on new products and announcements, please visit www.omtool.com/legaltechny03. About Omtool, Ltd. Omtool provides enterprise document messaging applications that streamline workflows, reduce costs and ensure secure, confidential e-document exchange. Omtool accomplishes this by integrating with industry-leading e-mail messaging, enterprise resource and document management systems to add secure delivery and high volume fax functionality to a company's existing communication infrastructure. Because paper remains an integral part of many business processes, Omtool also provides technology that incorporates electronic delivery, security and billing functionality into industry-leading multifunction and scanning devices. Based in Salem, N.H., and with an office in the United Kingdom, the company can be contacted at 800-886-7845 or www.omtool.com. ### Omtool, AccuRoute, Genifax, Genidocs are trademarks of the Company. Trade names and trademarks of other companies are the property of their respective owners. Media Contact: Grant Sanborn Omtool, Ltd. 603-328-1433 [email protected] |